1. Introduction
Tibsy Bee LLC, operating under the brand name Tibsy Bee and developed by Tibsy Bee, is a computer systems design and related services company headquartered at 260 E 300 S, Smithfield - 84335-1636, United States (US). This Privacy Policy explains how our organization collects, uses, stores, shares, and protects the personal information of individuals who visit our website at https://www.tibsybee.mom, contact us via email at text@tibsybee.mom or phone at +17196773418, or otherwise engage with our services.
We are committed to protecting your privacy and handling your personal data with transparency, integrity, and respect. This policy describes the types of information we may obtain, the purposes for which we use that information, the circumstances under which we may disclose it to third parties, and the measures we take to safeguard it. By using our website or services, you acknowledge that you have read and understood this Privacy Policy.
This policy applies to all individuals who interact with Tibsy Bee LLC, including website visitors, prospective clients, current clients, job applicants, and business partners. If you have any questions or concerns about this policy or our data practices, please contact us using the information provided at the end of this document.
2. Information We Collect
We collect several categories of personal information depending on the nature of your interaction with our business. Personal information refers to any data that can be used to identify an individual, either directly or indirectly. The categories of personal information we may collect include the following.
Contact and Identification Data: This includes your full name, email address, telephone number, company name, job title, and postal address. We collect this information when you fill out our contact form, request a consultation, subscribe to communications, or otherwise reach out to us directly.
Professional and Business Information: When you engage us for consulting or systems design services, we may collect information about your organization, its technical infrastructure, business requirements, project specifications, and other details relevant to the services we provide. This information helps us tailor our solutions to your specific needs.
Technical and Usage Data: When you visit our website, our servers automatically log certain technical information including your Internet Protocol (IP) address, browser type and version, operating system, referring URLs, pages visited, time spent on pages, and the date and time of each visit. This data is collected through server logs and analytics tools.
Communication Data: We retain copies of correspondence you send to us, including emails, contact form submissions, support tickets, and any attachments. We also maintain records of telephone conversations for quality assurance and service improvement purposes where permitted by law.
Payment Information: If you engage our paid services, we may collect billing details such as your billing address, payment method information, and transaction history. Full credit card numbers are processed exclusively by our third-party payment processors and are not stored on our systems.
3. How We Collect Information
We obtain personal information through various channels and methods. Understanding how your data reaches us is important for transparency and informed consent.
Direct Collection from You: The primary method by which we obtain personal information is when you voluntarily provide it to us. This occurs when you complete the contact form on our website, send us an email, call our office, attend a meeting or consultation, sign a service agreement, or participate in a survey or promotional activity. In all such cases, you control what information you choose to share with us.
Automated Collection Technologies: As you navigate our website, we use cookies, web beacons, server logs, and similar technologies to automatically collect technical and usage data. These tools help us understand how visitors interact with our site, which pages are most frequently accessed, and where we can improve the user experience. Detailed information about our use of cookies is provided in Section 6 of this policy.
Collection from Third Parties: In certain circumstances, we may receive personal information about you from third-party sources. For example, if a colleague refers you to our services and shares your contact information, or if we use a lead generation service that provides business contact details with appropriate consent. We also may receive information from publicly available sources such as professional networking platforms and business registries.
Collection Through Service Delivery: During the course of providing our computer systems design and integration services, we may access, process, or generate information related to your technical environment. This could include system configurations, network architecture details, performance metrics, and other operational data. We treat all such information with the same level of confidentiality and protection as personal information.
4. Use of Personal Information
We use the personal information we collect for specific, legitimate business purposes. We do not use your data for purposes that are incompatible with the reasons for which it was originally collected without first obtaining your consent or as otherwise permitted by applicable law.
Service Delivery and Fulfillment: Our primary use of personal information is to deliver the services you have requested from us. This includes designing and implementing computer systems, providing technical consulting, responding to your inquiries, preparing proposals and project plans, managing client relationships, and fulfilling our contractual obligations under any service agreements we have with you or your organization.
Communication and Support: We use your contact information to communicate with you about your projects, respond to your questions and requests, send service-related announcements and updates, provide technical support, and share information that we believe is relevant to your engagement with our company. You may opt out of non-essential communications at any time by contacting us.
Website Improvement and Analytics: The technical and usage data we collect helps us analyze website traffic patterns, identify areas for improvement, enhance site performance and security, and understand which content is most valuable to our visitors. This analysis is typically performed using aggregated and anonymized data.
Legal Compliance and Business Operations: We may use your information as necessary to comply with applicable laws, regulations, legal processes, or governmental requests. This includes maintaining business records for tax and accounting purposes, enforcing our terms of service, protecting our rights and property, and preventing fraud or other illegal activities.
Marketing and Promotional Communications: With your consent where required by law, we may use your contact information to send you newsletters, industry insights, service announcements, event invitations, and other marketing communications. You may withdraw your consent and unsubscribe from marketing communications at any time using the unsubscribe link in any marketing email or by contacting us directly.
5. Sharing of Personal Information
We do not sell, rent, or trade your personal information to third parties for their own marketing purposes. We share your information only in the limited circumstances described below and always in accordance with applicable data protection laws.
Service Providers and Vendors: We engage trusted third-party companies and individuals to perform functions on our behalf, such as payment processing, cloud hosting, email delivery, data analytics, and customer relationship management. These service providers have access to personal information only as necessary to perform their specific functions and are contractually obligated to process it solely in accordance with our instructions and applicable data protection requirements.
Business Partners and Contractors: In delivering our computer systems design services, we may collaborate with independent contractors, technology partners, or subject matter experts. These partners may access limited personal information relevant to their specific role in the project, and we require them to adhere to confidentiality and data protection standards consistent with this policy.
Legal and Regulatory Disclosures: We may disclose personal information if we believe in good faith that such disclosure is necessary to comply with a legal obligation, respond to a valid legal request (such as a subpoena, court order, or search warrant), protect the safety of any person, investigate fraud or security incidents, or defend our legal rights and the rights of our clients.
Business Transfers: In the event of a merger, acquisition, reorganization, sale of assets, or bankruptcy, personal information may be transferred to a successor entity as part of the transaction. We will notify you via email and a prominent notice on our website of any change in ownership or control of your personal information.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand visitor behavior. A cookie is a small text file that a website stores on your device when you visit it. Cookies allow the website to remember your preferences and actions over time.
Types of Cookies We Use: We use essential cookies that are necessary for the website to function properly, such as those that enable navigation and access to secure areas. We also use analytics cookies to collect information about how visitors use our site, including which pages are visited most often and whether users encounter any errors. These analytics cookies help us improve the performance and content of our website.
Third-Party Cookies: Some cookies on our website may be placed by trusted third-party services that we use for analytics and functionality. These third-party providers have their own privacy policies governing how they use the data they collect through cookies. We encourage you to review the privacy policies of these providers for more information.
Managing Cookie Preferences: Most web browsers allow you to manage your cookie preferences through their settings. You can typically choose to block all cookies, accept only first-party cookies, or delete cookies when you close your browser. Please note that disabling certain cookies may affect the functionality and performance of our website and may prevent you from accessing some features.
Do Not Track Signals: Some web browsers offer a Do Not Track (DNT) setting that sends a signal to websites requesting that they do not track browsing activity. Our website currently does not respond to DNT signals because there is no widely accepted industry standard for how to interpret and apply such signals. We continue to monitor developments in this area and may update our practices as standards evolve.
7. Data Storage and Security
We implement and maintain administrative, technical, and physical safeguards designed to protect the personal information we collect and process against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use.
Security Measures: Our security practices include the use of encryption for data in transit and at rest, firewalls and intrusion detection systems to protect our network perimeter, regular vulnerability assessments and penetration testing, multi-factor authentication for system access, role-based access controls that limit data access to authorized personnel with a legitimate business need, and continuous monitoring of our systems for suspicious activity. We also maintain a comprehensive incident response plan to address any potential data breaches promptly and effectively.
Employee Training: All employees and contractors of Tibsy Bee LLC who have access to personal information receive regular training on data protection requirements, security best practices, and their individual responsibilities under this Privacy Policy. Access to personal information is revoked immediately upon termination of employment or contract.
Limitations of Security: While we strive to protect your personal information using commercially reasonable measures, no method of electronic storage or transmission over the Internet is one hundred percent secure. We cannot and do not guarantee the absolute security of any information you transmit to us or store on our systems. You share information with us at your own risk, and we encourage you to take steps to protect your own data, such as using strong passwords and keeping your software updated.
Breach Notification: In the event of a data breach that affects your personal information, we will notify you and the relevant supervisory authorities without undue delay, in accordance with the timeframes and procedures required by applicable data protection laws. Our notification will describe the nature of the breach, the categories of data affected, the likely consequences, and the measures we have taken or propose to take to address the breach.
8. Data Retention
We retain personal information only for as long as is reasonably necessary to fulfill the purposes for which it was collected, or as required by applicable law, regulation, or contractual obligation. The specific retention period depends on the nature of the information and the purpose for which it is held.
Criteria for Determining Retention Periods: When determining how long to retain personal information, we consider factors such as the volume and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the data and whether those purposes can be achieved through other means, and applicable legal, regulatory, tax, accounting, and reporting requirements.
Client Records: Information related to client engagements, including project documentation, contracts, correspondence, and billing records, is typically retained for a minimum of seven years following the completion of the engagement, consistent with applicable statutes of limitations and professional standards for record-keeping in the computer systems design industry.
Marketing Data: Personal information used solely for marketing purposes is retained only while you remain an active subscriber. If you unsubscribe from marketing communications, we will remove your information from our marketing lists promptly. We may retain a record of your opt-out preference to ensure we respect your choice in the future.
Deletion of Data: When personal information is no longer needed for the purposes for which it was collected, we securely delete or anonymize it in accordance with our data disposal procedures. These procedures include secure deletion of digital records, physical destruction of paper documents, and ensuring that data stored by third-party service providers is similarly deleted upon termination of their services.
9. International Data Transfers
Tibsy Bee LLC is headquartered in the United States, and the personal information we collect is primarily stored and processed on servers located within the United States. If you are accessing our website or using our services from outside the United States, please be aware that your personal information may be transferred to, stored, and processed in the United States, where our servers and central database are operated.
Data Protection Standards: The data protection laws of the United States may differ from those of your country of residence, and in some cases may not provide the same level of protection as the laws applicable in your jurisdiction. By using our website and services or by providing us with your personal information, you acknowledge and consent to the transfer, storage, and processing of your data in the United States.
Safeguards for International Transfers: When we transfer personal information from regions with strict data protection laws, such as the European Economic Area or the United Kingdom, to the United States, we implement appropriate safeguards to ensure that your data remains protected. These safeguards may include the use of standard contractual clauses approved by relevant regulatory authorities, binding corporate rules, or other mechanisms recognized as providing adequate protection for cross-border data transfers.
Your Consent: In circumstances where we rely on your consent as the legal basis for transferring your data internationally, you have the right to withdraw that consent at any time. However, withdrawal of consent will not affect the lawfulness of any processing or transfer that occurred before the withdrawal.
10. Your Privacy Rights
Depending on your jurisdiction of residence, you may have certain rights regarding the personal information we hold about you. We are committed to respecting and facilitating the exercise of these rights to the extent required by applicable law.
Right to Access and Data Portability: You have the right to request confirmation of whether we process your personal information and, if so, to obtain access to that information. You also have the right to receive a copy of your personal data in a structured, commonly used, and machine-readable format, and to have that data transmitted to another controller where technically feasible.
Right to Rectification: If you believe that the personal information we hold about you is inaccurate, incomplete, or out of date, you have the right to request that we correct or update it. We will respond to rectification requests promptly and, where appropriate, notify any third parties with whom we have shared the data of the correction.
Right to Erasure: In certain circumstances, you may request that we delete your personal information from our systems. This right is not absolute and may be subject to legal exceptions, such as when we are required to retain the data to comply with a legal obligation, to establish or defend a legal claim, or to fulfill a contract with you.
Right to Restrict Processing: You may ask us to restrict the processing of your personal information in specific situations, such as when you contest the accuracy of the data or when you object to processing and we are considering whether our legitimate grounds override your interests.
Right to Object: You have the right to object to our processing of your personal information in certain circumstances, including processing for direct marketing purposes. If you object to direct marketing, we will stop processing your data for that purpose immediately upon receiving your objection.
Exercising Your Rights: To exercise any of the rights described above, please contact us using the email address or phone number provided in the Contact Information section at the end of this policy. We will respond to your request within the timeframe required by applicable law, typically within thirty days. We may need to verify your identity before fulfilling your request to ensure the security of your data.
11. Privacy for Children
Our website and services are not directed to, and we do not knowingly collect personal information from, children under the age of thirteen. We take the protection of privacy for children very seriously and comply with the Childrens Online Privacy Protection Act (COPPA) and other applicable laws regarding the collection of data from minors.
If we become aware that we have inadvertently collected personal information from a child under the age of thirteen without verified parental consent, we will take prompt steps to delete that information from our systems. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us immediately so that we can take appropriate action.
For individuals between the ages of thirteen and eighteen, we recommend that they review this Privacy Policy with a parent or legal guardian to ensure that both parties understand how we handle personal information. We encourage parents and guardians to monitor the online activities of their children and to educate them about safe internet practices.
12. Third-Party Services
Our website may contain links to third-party websites, applications, or services that are not owned or controlled by Tibsy Bee LLC. These links are provided for your convenience and do not constitute an endorsement of the content, products, or services offered on those external sites. We are not responsible for the privacy practices of any third-party websites or services.
When you click on a link to a third-party website, you will leave our site and become subject to the privacy policy and terms of service of that third party. We strongly encourage you to review the privacy policies of every website you visit before providing any personal information. The inclusion of any link on our website does not imply that we have reviewed or approved the privacy practices of the linked site.
We may also integrate third-party services into our website for functionality such as payment processing, analytics, and customer support. These integrations are governed by the privacy policies of the respective third-party providers. We select our service partners carefully and seek to work with organizations that share our commitment to data protection, but we cannot control how these providers handle data once it is in their systems.
13. Legal Basis for Processing
The legal basis on which we process your personal information depends on the specific purpose for which the data is collected and used. For individuals located in jurisdictions that require a lawful basis for processing, such as the European Economic Area and the United Kingdom, we rely on the following legal grounds.
Contractual Necessity: We process personal information when it is necessary for the performance of a contract with you or your organization, or to take steps at your request before entering into a contract. This includes processing related to the delivery of our computer systems design and consulting services.
Legitimate Interests: We process personal information where it is necessary for the purposes of our legitimate business interests, provided those interests are not overridden by your data protection rights. Our legitimate interests include improving our website and services, communicating with clients about relevant offerings, ensuring the security of our systems, and managing our business operations effectively.
Consent: In certain circumstances, we process personal information based on your explicit consent. When we rely on consent as the legal basis for processing, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
Legal Obligation: We may process personal information to comply with applicable legal and regulatory obligations, such as maintaining records for tax purposes, responding to lawful requests from government authorities, and complying with court orders.
14. Changes to This Privacy Policy
We reserve the right to update, modify, or revise this Privacy Policy at any time as our business practices and legal requirements evolve. When we make changes, we will update the Effective Date at the top of this policy and post the revised version on our website at https://www.tibsybee.mom/privacy.
If the changes we make are material, we will provide a more prominent notice on our website or notify you directly via email if you have provided us with your email address and have not opted out of such communications. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information.
Your continued use of our website or services after the effective date of any revised Privacy Policy constitutes your acknowledgment and acceptance of the changes. If you do not agree with the revised policy, you should discontinue use of our website and services and contact us to request deletion of your personal information where applicable.
15. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, we encourage you to contact us using the information below. We are committed to addressing your privacy concerns promptly and transparently.
Tibsy Bee LLC
260 E 300 S
Smithfield - 84335-1636
United States (US)
Email: text@tibsybee.mom
Phone: +17196773418
Website: https://www.tibsybee.mom
If you believe that we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with the data protection supervisory authority in your jurisdiction. We would, however, appreciate the opportunity to address your concerns directly before you contact any regulatory body.